Wear the Right Uniform for the Job

A couple of weeks ago, while I was driving to the office supply store over lunch, I saw a cyclist riding toward me on the busy four-lane road. I’m very enthusiastic about active transportation, including cycling, so like many drivers, I tend to slow down and use caution around cyclists just in case they are skittish in traffic. As I approached this cyclist, though, I could see that he was wearing a helmet and a moisture-wicking shirt. His bike was kitted out with pannier bags and a headlight. His “uniform” indicated that he was no amateur bike commuter. He had clearly done this before. I waved as I passed, and I watched in the rear-view mirror as he switched lanes, signaled, and make an expert left turn behind me.

The encounter got me thinking about the value of a uniform, and that got me reflecting on the pandemic. I’m not the snappiest dresser even on my best days, but all the time at home in front of a computer screen has allowed for some pretty cavalier choices in clothing, especially from the waist down. Eighteen months in, I’ve found generally positive effects to wearing a work “uniform” of my own, mostly consisting of reasonable pants and a collared shirt. First, putting on the uniform signals to me that the day has begun, like James Joyce’s white coat signaled the beginning of his writing day (I promise this is the last time I’ll compare myself to Joyce in this blog post). The donning of a uniform is one of my strategies, along with Cal Newport’s “shut down” ritual, that helps me separate my workday from my leisure day.

Second, a uniform gives the appearance, even through Zoom or Microsoft Teams, that I mean business, much like donning a white coat does in patient-care settings. White coats, originally adopted by doctors to indicate that they were adherents to science, have been linked to improved patient perception in certain situations, in spite of the fact that infrequently laundered white coats are also potentially dangerous sources of infection in hospitals. One of my extended family members has a corporate job in which professional appearance is still very valued, and her strict dress code for her team, even for people in virtual meetings, has drawn praise from coworkers and clients. That’s not to say this can’t be taken to an extreme. In the 1990s, when the national dress code had been relaxing for decades, a friend of mine worked as a computer programmer for Ross Perot. Even though he spent his day isolated in a cubicle and rarely spoke to another employee in person, he was expected to wear a black, blue, brown, or grey suit, starched shirt, tie, and shined shoes to work every day. Needless to say, he found another job. And NBA all-timer Bill Russell famously retired early from basketball after deciding (and I’m paraphrasing) that he was tired of being a grown man wearing shorts playing a children’s game.

Finally, some evidence indicates that a proper uniform may actually improve performance. One of my high school cross country teammates often did his long weekend “base mileage” runs in jeans, and it completely freaked me out. On top of the obvious chafing issues, I could not handle the thought of just rolling out of a tractor cab on Saturday evening and loping off down a dirt road. I needed the ceremony of changing out of work clothes into shorts to help me transition. While sports apparel companies loudly tout the benefits of “moisture wicking,” breathability, compression, and aerodynamics, studies show that simply wearing an appropriate uniform, or even a good luck charm, for a sporting activity may improve performance, presumably because of psychological effects like focus and confidence.

So, even if you’re a borderline slob like me, here’s my advice as a licensed medical professional, for whatever it’s worth: wear the clothes and equipment that match your tasks for the day. If you’re going to the Oscars, wear a ball gown or tuxedo. If you’re exercising, wear whatever clothes are appropriate for the sport. And if you’re employed in knowledge work like I am, wear what you would wear to the office, even if your day will be spent at your own dining room table. You’ll feel better and perform better.

As the Medical Director of the Kansas Business Group on Health, I’m sometimes asked to weigh in on hot topics that might affect employers or employees. This is a reprint of a blog post from KBGH.

What are the steps to productivity?

I’ve been a fan of Cal Newport, the epically productive lifehacker and computer science professor, since I read his book Deep Work in 2017 (and promptly deleted my social media). He recently channeled Dave Ramsey’s “Baby Steps” for a responsible financial life in his podcast to create a preliminary list of steps to gain mastery over professional productivity. . Here they are, in my own words:

https://mythinkpond.com/post/2020-12-05-managing-your-time/

https://mythinkpond.com/post/2020-12-05-managing-your-time/

  1. Begin daily time block planning (see above). This is the organization of your day into blocks of time so that every minute of your day has a job, even if that job is getting rest or going for a walk. Not coincidentally, Newport has a planner he sells (and which I’ve used) for this very purpose, although a cheap notebook works just as well.

  2. Set up task boards for each of your professional roles. On each task board, keep track of the obligations for those roles and the status of each obligation. He recommends a column for this week’s work, a column for “ambiguous/needs clarified,” a column for each major project you’re working on, a column for “waiting to hear back,” Newport uses Trello for this, a software I’ve never managed to get the hang of, but a physical board would work as well as long as you do most of your work in one location like an office. He also mentions Flow and Asana.

  3. “Full capture” your day. He means that, at the end of the day, every professional obligation for the day is out of your head and recorded in a trusted system so that it won’t be ignored or forgotten moving forward. He says he got this from David Allen’s Getting Things Done, which I’ve never read. Newport says that a beginner’s “trusted system” should consist of their email inbox, their calendar, and their task board (see above). He recommends having a box to check at the end of the day that indicates this step has been done. Big on ceremony, that Cal Newport.

  4. Develop a weekly plan, based on your calendar and your task boards. Look at the whole picture, start blocking out time for big projects you know are going to take time, just so people can’t interrupt those time blocks with meeting requests. Come up with a “productivity heuristic” for the week, like devoting 30 minutes each morning to handling questions from clients, come hell or high water. When you time block plan every day, use the weekly plan to guide what you’re spending your time on.

  5. Develop a strategic plan. Part one is the vision for your professional life, where you’d like to be in five years and how you plan to get there. Part two is your vision for the upcoming quarter. Your weekly plan is influenced by the strategic plan in the same way that your time block planning is influenced by your weekly plan.

  6. Automate and eliminate. This is the process of tweaking your work-life by putting in place systems and guidelines to streamline, reduce context switching, and get unnecessary jobs off your plate, like committee assignments you don’t feel are productive. He stresses that the elimination step has to come after you’ve developed professional credibility in other ways. So he recommends saving the automate and eliminate steps for after steps 1-5 have been mastered.

  7. Go for it. This one is a little cheesy, maybe in the tradition of self-helpers. Once you’ve implemented all these philosophies, take advantage of your new powers to take really ambitious swings.